In addition, reporting on new employees promotes greater stability in the workforce because employees have less incentive to jump to work to avoid paying child support, as public servants can quickly track their movements from one job to another. And employees who receive child support have the extra resources they need to stabilize their personal lives and focus on their work. Federal Payroll and Tax Returns – Each year, employers are required to report to the federal government the wages paid and taxes withheld for each employee. This report is produced using Form W-2, Payroll and Income Tax Return. Employers must complete a Form W-2 for each employee to whom they pay wages, wages or other remuneration. In addition, you must file an IRS Form 941 quarterly to report taxes on work due for that quarter, and an IRS Form 940 each year to report taxes due to unemployment. Employers must send Copy A of Forms W-2 to the Social Security Administration by the last day of February to report their employees` wages and taxes for the previous calendar year. In addition, employers must send copies of W-2 forms to their employees by January 31 of the year following the reporting period. Visit SSA.gov/employer for more information. Mandatory Ethics Training All employees of state public universities must complete the annual ethics training program approved by the IGO for university employees. This program is unique and completely independent of the training offered to employees of state authorities. Therefore, every employee who works for both a university and a government agency must complete both forms of training.
There are two basic training requirements in the Illinois State and Employee Ethics Act, annual training and training for new employees. The package must be completed by each newly hired employee, including staff, lecturers, student staff and temporary workers. New employees include reinstatement of federal employees, student or term appointments Being a good employer does not stop meeting your various tax and reporting obligations. Maintaining a healthy and fair workplace, providing benefits, and educating employees about your company`s policies are the key to your company`s success. Here are some additional steps you should take after hiring your first employee: RSI – (217) 333-2137 benefits ihr@illinois.edu – (844) 251-1777 Parking – (217) 333-3530 Title IX – (844) 616-7978 SURS – (217) 378-8800 New Public Service Employee This link is a checklist you can provide to your new employee to help them rehire. As of August 3, 2020, departments will be responsible for hosting hiring meetings for all employee groups. One great thing to remember here is that every employee has to fill out an I-9. Federal law requires employers to verify an employee`s eligibility to work in the United States. Within three days of hiring, employers must complete irs Form I-9, an employment eligibility check that requires employers to review documents to confirm the employee`s citizenship or eligibility to work in the United States Employers can only request documentation provided on Form I-9. Note: Adobe Acrobat Reader is required for online HR forms.
By sharing data with other programs, new employee reports provide a powerful tool to reduce fraud in the areas of public support, workers` compensation, and unemployment insurance in Illinois. Employers, in particular, benefit from the cost savings that come with reducing and preventing fraudulent unemployment insurance payments. Receiving data on new hires in a timely manner allows each state to match that data with its active unemployment records – either stop payments or recover erroneous payments. University Professionals` Job Verification Documents This link is a checklist you can provide to your new employee to help them with the new hiring process. Once a candidate has accepted a written quota offer, and after the background check, the candidate must call their human resources contact in the department to complete the HR forms and the I-9 employment verification form, which must be signed no later than the first day of work. You will need to present a Social Security card to initiate new hiring forms/documents. Employers can use Form I-9 information to electronically verify the employability of newly hired employees by registering with E-Verify. However, the use of E-Verify is not required for private entities. According to the IRS, you must keep payroll tax records for at least four years. Keeping good records can also help you monitor your business` progress, prepare financial statements, identify sources of beneficiaries, track deductible expenses, prepare your tax returns, and support items reported on tax returns. A payroll system, such as Zen Payroll (zenpayroll.com), can do everything for you for a monthly fee. There are others too, but Zen will actually help generate reports for new employees, which many others don`t include.
Employers are not required to file Form I-9 with the federal government, but must keep it three years after the date of hiring or one year after the employee`s termination date, whichever is later. Background checks New employees receive an email requesting information about the background check. Please follow the instructions in the email to allow the background check. Once a new employee has received approval for the background check, contact your department for the next step. Depending on your job classification, you may need to take tests before hiring. Pre-employment testing For new employees who require pre-employment testing, contact illinois Human Resources (IHR) at (217) 333-2137 at the end of the background review to schedule a pre-employment screening. After passing the pre-selection, contact IHR to confirm that they have received your results. Then, contact your service to get the next step in the process. * These forms cannot be completed automatically. You must print and fill them out manually. All employers are required to report newly hired and rehired employees to a state directory within 20 days of their date of hiring or reinstatement.
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